August 13, 2026 MINUTES
SWDAB Board of Directors Business Meeting Minutes
August 13, 2026 - Trotwood Madison High School
- Roll Call – Tim Cook, President, called the meeting to order at 9:11 am
- Board Members Present: Tim Cook, Jonas L. Smith, Tom Nerl, Paul Stone, Chip Hare, Ashley Johnson, Matt Macy, Sean Herbert, Chuck Richardson, Joe Roberts (Treasurer), Phil Poggi (Secretary)
- Board Members Absent: N/A
- Scholarship Banquet Review
- Board reviewed the annual scholarship banquet. Paul Stone will reach out to the Dayton Dragons and Chuck Richardson to the Reds about potentially moving event to one of these venues.
- Phil will reach out to Dayton Marriott to pencil in Tuesday, June 22nd, 2027
- Treasurer’s Report
- Joe reviewed the financial statement with the board which included an ending balance on 7/31 of $1,485,667
- In addition, he provided some historical information including revenue vs expenses. Noted that sports like Cross Country, Boys Basketball and Track & Field saw a significant increase in expenses and operating debt expense.
- Joe also shared a detailed breakdown of Boys & Girls Basketball review and expenses for each host site, including collegiate venues.
- Motion by Jonas L. Smith, seconded by Paul Stone, to approve the treasurer’s report as presented by Joe Roberts. Motion passed 9-0.
- Fall Tournaments
- Fall Tournament Placements
- The board reviewed the team placement assignments for the Fall 2026 tournament season.
- Motion by Chuck Richardson, seconded by Tom Nerl, to approve placements with updates.
Motion passed 9-0.
- Fall Tournament Managers
- Board reviewed the Fall Tournament Managers listing and tournament locations. Jonas will serve as D1 Volleyball Coordinator with Chip Hare serving as D7 Volleyball Coordinator.
- Tournament Operations Overview
- Phil shared the breakdown of compensation and how each sport tournament is managed for the board’s review.
- Tournament Compensation
- Tournament Coordinators/Managers
- Coordinators (VB, BSK, Open Draw Sports) - $425 per division per gender
- Managers (Soccer, BSB, SB) - $625 per division per gender
- Tennis - $300 for Sectional Manager per division per gender; $375 for District Manager per gender per division
- Cross Country - $150 for District Manager per race per gender
- Motion by Jonas L. Smith, seconded by Sean Herbert, to approve the tournament compensation amount(s) as presented. Motion passed 9-0.
- Fall Tournament Flat Fees
- Reviewed the proposed Flat Fees for Soccer, Volleyball and Golf.
- Soccer - $500 (Sectional & District Semi Final) & $600 (District Final)
- Volleyball - $500 per match (Sectional & District Semi-Final) & $600 per match (District Final)
- Golf – Sectional - $1200; District - $1500
- Motion by Tom Nerl, seconded by Chuck Richardsion, to approve the Flat Fee amount(s) as presented. Motion passed 9-0.
- Assigners – 2026-27
- The board reviewed the list of assignors for the 2026-27 school year, and their compensation as listed below
- $700 per gender | per sport
- Soccer – Bob Glaser/Rick Brizzolara
- Volleyball – Stan Evans/Karol Warden
- Basketball – Kevin Forrer/Dave Campbell
- Wrestling – Matt Turton/Jeff Simons
- Baseball/Softball – Jim Heatherly/Chris Prokes
- Track & Field – Rich Fisher/Grant Stanley
- Kevin Forrer - $200 per gender | per sport for data entry
- Motion by Tom Nerl, seconded by Tim Cooke, to approve the list of assignors and compensation as presented. Motion passed 9-0.
- Winter Tournaments
- College Venues Basketball Tournament – board based on financial reports discussed and determined to movie away from college venues and back to high schools for district championship basketball games.
- Division 1 Wrestling Super Draw Proposal
- Board reviewed a proposal from Division 1 wrestling to move to a “Super Draw” between all 4 tournament sites.
- Motion by Jonas L. Smith, seconded by Tim Cook, to approve the “Super Draw” for Division 1 Wrestling. Motion passed 9-0.
- Spring Tournaments
- New Business
- Webmaster Contract
- Motion by Jonas L. Smith, seconded by Tom Nerl, to approve Cheryl Brandenburg, as the webmaster for the SWDAB for the 2026-27 school year with compensation in the amount of $1400 plus expenses. Motion passed 9-0.
- Open Draw for Tournaments
- Discussion took place about an open draw format for all tournaments and all divisions which included a proposal from Division 3 Wrestling to move to open draw between the two sites. Determined that a survey of administrators (superintendents, principals, and athletic directors) should be conducted to gain direct feedback, like Division 1 and Division 2. Jonas L. Smith and Phil Poggi will prepare survey. No action was taken on Division 3 wrestling.
- 2026-27 Calendar of Events
- Board reviewed the calendar of events and made some changes to the board meeting dates.
- 2026-27 Sport Liaisons
- Board reviewed the sport liaison’s role and determined to reinstitute these positions. All communications/concerns should be directed to the Secretary who will then confer with the Board sport liaisons on next steps. Sports liaisons will be added back to the website.
- Voting Site – Phil shared with the board that we may be losing access to High School Voting following the end of the school year. Phil will research other options including Baumspage.
- DAB Handbook – Phil shared the updated DAB Handbook from OHSAA and requested each board member complete the conflict-of-interest form.
- Board Assistance on Special Events – Chip Hare volunteered to assist the board secretary on our three (3) special events including: Friends of Athletics, Administrators Breakfast, and Scholarship Banquet
- Old Business
- OHSAA Update
- Not much from over the summer. Salt Lake (NFHS Summer Meeting) was productive and beneficial. Board meeting is next week.
- Next Meeting
- Thursday, September 15th at Princeton High School at 12:00 noon following OHSAA Regional Update meeting.
Motion by Ashley Johnson, seconded by Matt Macy to adjourn the meeting. Motion passed 9-0. Meeting adjourned at 11:40 am.
Respectfully Submitted,
Phil Poggi
Secretary