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SWDAB Minutes 2019-2020

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JULY 31, 2019 MINUTES

Southwest District Athletic Board
Minutes, July 31, 2019


Roll Call
President Scott Kaufman, Vice-President Tim Cook, Andy Bixler, Doug Foote, John Kronour, Matt Macy, Paul Stone, Jan Wilking, Bob Huelsman, Treasurer, Dale Creamer, Secretary.  Guest Ray Spicher.

Minutes 
Moved by Bixler and seconded by Kronour to approve minutes from June 20, 2019 meeting.  
       Motion passed 8-0. 

Financial Report

Moved by Cook and seconded by Wilking to approve financial report.
       Motion passed 8-0.

Mr. Huelsman made the recommendation to approve Manager responsibility sheet.  Defines duties and expectations.

Moved by Cook and seconded by Foote to approve recommendation.
       Motion passed 8-0.

Mr. Huelsman submitted flat fee proposal:

1.    Soccer
       First and second rounds, $275.00; District semi-final, $375.00; District final, $475.00

2.    Bowling
       Sectional, $560.00; District, $1,180.00

 3.   Baseball / Softball
       First and second rounds, $250.00; District semi-final, $290.00; District final, $315.00

4.    Golf
       Sectional, $800.00; District, $1,000.00

Moved by Wilking and seconded by Bixler to approve aforementioned fees.
       Motion passed 8-0.

5.    Volleyball
       *Sectional, $300.00; *District semi-final, $400.00; *District final, $500.00

*Moved by Cook and seconded by Macy to move to $350.00 for Volleyball sectionals.
       Motion passed 6-2.

*Moved by Bixler and seconded by Wilking to amend District semi-final Volleyball to $350.00.
       Motion passed 8-0.

*Moved by Macy and seconded by Kronour to amend District final Volleyball to $600.00.
       Motion passed 8-0.

State Board Report – Jan Wilking

  1. Strategic plan in place
  2. Financial committee recommendation.  Significant deficit exists.
  3. H/R.  Hire a consultant to give guidance in this area.
  4. Renewal of legal services provided
  5. Evaluation of Executive Director and Chief Financial Officer

Correspondence
Mr. Creamer shares that the distribution of passes will begin in late August.

Old Business
Mechanicsburg’s Appeal.  Mr. Bixler will represent SWDAB at appeal hearing on August 15, 2019.

New Business
Fall tournament regulations.  Moved by Cook and seconded by Foote to approve regulations.  Motion passed 8-0.

Volleyball / Soccer brackets.  Moved by Kronour and seconded by Wilking to approve brackets.  Motion passed 8-0.

Minority Representative.  Bill Myles resignation.  Board thanked Mr. Myles for his service and approved a replacement plan.

Employment of new fall managers

  1. Kevin Alexander, Division II Soccer, North
  2. Steve Rossi, Division II Soccer, South
  3. Scott Long, Divisions I & II Girls Tennis, Dayton

Moved by Bixler and seconded by Kronour to approve employees.  Motion passed 8-0.

Snodgrass Memorial Fund.  Moved by Cook and seconded by Bixler to give $250.00 to the Special Olympics Foundation in honor of Mr. Mark Snodgrass, deceased son of Executive Director, Jerry Snodgrass.  Motion passed 8-0. 

Payment of Bills.  Moved by Kronour and seconded by Wilking to authorize the treasurer to pay the bills during 2019-2020.  Motion passed 8-0. 

Correspondence.  Moved by Foote and seconded by Macy to authorize the secretary to correspond on behalf of the board.  Motion passed 8-0. 

Basketball sites and concepts were discussed.  No action taken. 

Review of winter tournament qualifiers. 

Fall Manager’s Meeting – September 4, 2019, 4:15 p.m., Nutter Center.

Adjournment.