August 12, 2024 MINUTES
SWDAB Board of Directors Business Meeting Minutes
Monday, August 12, 2024
Trotwood Madison High School
- Roll Call – Phil Poggi, Secretary, called the meeting to order at 9:07 am
- Board Members Present: Tim Cook, Jonas L. Smith, Doug Foote, Paul Stone, Scott Kaufman, Andy Bixler, Ashley Johnson, Matt Macy, Tom Nerl, Phil Poggi (Secretary), Joe Roberts (Treasurer)
- Board Members Absent: N/A
- Approval of June Meeting Minutes
- Motion by Scott Kaufman, seconded by Jonas L. Smith, to approve the SWDAB Meeting minutes from business meeting on June 6, 2024. Motion passed 9-0.
- Treasurer’s Report
- Joe Roberts shared with the board the account statement ending July 31, 2024.
- He noted that he is still working through all some final winter and spring reports from last school year so books are not finalized.
- Current cash on hand is $1,291,072 vs $1,192,473 from 2023.
- Motion by Tim Cook, seconded by Doug Foote, to approve the SWDAB Treasurer’s Report as presented. Motion passed 9-0.
- Scholarship Banquet
- A quick recap was held about the annual scholarship banquet that took place on Wednesday, June 26th at the University of Dayton Marriott. It was agreed that the event should continue. Phil will work to secure date for 2025.
- Fall Tournaments
- Team Placements
- Phil shared an updated version of the team placements for the Fall after it was discovered that we had inaccurate information in June when teams were placed
- Noted that Division 1 Girls Golf has a large number of teams & individuals. Will reach out to the golf managers to advise on next steps if an additional sectional would need to be added.
- Soccer & Volleyball Sectional/District Brackets and Game Dates
- Phil presented the board with potential sectional/district bracket layouts for soccer and volleyball
- Soccer – format and dates will stay the same with Girls playing on (Monday/Thursday) and Boys playing on (Tues/Saturday).
- The board also recommended that each division in both Soccer & Volleyball host one combined draw. Teams will still be divided between North & South and can only place themselves on their respective North/South bracketed lines, however at the draw we will rotate back and forth between the two as teams place themselves on the brackets.
- Motion by Tim Cook, seconded by Andy Bixler, to approve the Boys & Girls Soccer Sectional brackets as presented. Motion passed 9-0.
- Volleyball – board reviewed the brackets and determined that the District Quarterfinal Game shall be played on Saturday, Oct. 19th in all brackets. Managers will have flexibility to schedule the District Opening Round games & District Semi-final games on Tuesday/Wednesday or Thursday during the week prior to (for Opening Round) and after (for District Semi-Final game).
- Phil will reach out to sites now to secure hosts and dates prior to approval of the brackets.
- Fall Managers & Compensation
- Board reviewed the current fall tournament managers listing
- Discussion took place on compensation for Tournament Coordinators & Tournament Manager positions
- Tournament Coordinator position recommended pay is $425.00 per tournament, per gender. Tournament Manager position recommended pay is $625.00 per tournament, per gender
- Motion by Scott Kaufman, seconded by Matt Macy, to approve the above recommended position pay for Fall 2024. Motion passed 9-0.
- High School Voting Website/Annual Subscription
- Motion by Scott Kaufman, seconded by Jonas L. Smith, to approve the use and subscription fee for High School Voting for the 2024-25 school year. Motion passed 9-0.
- Flat Fees
- Board discussed Flat Fees for Soccer, Volleyball and Golf for the Fall 2024 season.
- Motion by Scott Kaufman, seconded by Paul Stone, to approve the following flat fees for the Fall as follows: Motion passed 9-0.
- Volleyball & Soccer - $700.00 for all rounds (**Uniformed Security/police not included)
- Golf - $1200 (sectional) & $1500 (District)
- Assignors
- The board reviewed and discussed our assigners for the 2024-25 tournament season.
- Motion by Andy Bixler, seconded by Paul Stone, to approve the following assigners for the 24-25 school year with a stipend of $700 per sport, per gender: Motion passed 9-0:
- Soccer – Bob Glaser/Rick Brizzolara
- Volleyball – Stan Evans/Karol Warden
- Basketball – Kevin Forrer/Dave Campbell
- Wrestling – Matt Turton/Jeff Simons
- Motion by Andy Bixler, seconded by Paul Stone, to approve Kevin Forrer as our data entry assigner for the 24-25 school year with a stipend of $200 per sport, per gender. Motion passed 9-0:
- Winter Tournament
- Andy shared a preliminary breakdown of boys & girls basketball team placements and potential brackets
- Board will review in detail at September agenda
- New Business
- Calendar of Events – board reviewed their meeting schedule for the 2024-25 school year.
- Board Assignments – board reviewed and updated the sport liaison assignments for the 2024-25 school year.
- Andy suggested a potential former board reception prior to the start of the boys state basketball tournament. Will discuss as the year moves forward.
- OHSAA Update
- Kate Barnett has resigned. Andy has a meeting this week with a smaller group to discuss the potential expansion of the tournament divisions for Cross Country & Track & Field. Paul also noted that there will be changes coming for the Junior High State Track & Field meet.
- Next Meeting
- Board Meeting – Thursday, September 12th at 12:00 noon at Princeton High School.
- Motion by Scott Kaufman, seconded by Tim Cook to adjourn the meeting. Motion passed 9-0. Meeting adjourned at 12:09 pm.
Respectfully Submitted,
Phillip J. Poggi
Secretary