January 8, 2025 MINUTES
SWDAB Board of Directors Business Meeting Minutes
Wednesday, January 8, 2025
Lakota West High School
- Roll Call – Phil Poggi, Secretary, called the meeting to order at 4:06 pm
- Board Members Present: Andy Bixler, Tim Cook, Jonas L. Smith, Doug Foote, Paul Stone, Scott Kaufman, Ashley Naff (via Zoom), Matt Macy, Tom Nerl, Phil Poggi (Secretary), Joe Roberts (Treasurer)
- Board Members Absent: N/A
- Approval of November Meeting Minutes
- Motion by Tim Cook, seconded by Tom Nerl, to approve the SWDAB Meeting minutes from business meeting on November 13, 2024. Motion passed 9-0.
- Treasurer’s Report
- Joe Roberts shared the reconciled account numbers through the end of November 2024.
- The current balance of $1,208,817, which is just under $200K to the positive from same time last year.
- Joe noted that revenue was lower in both volleyball and soccer for the Fall of 2024 across the board. Mentioned the need to pay attention to flat rate amounts and “extraordinary expenses” including security moving forward. Also, shared out the new IRS travel expense report form for 2025.
- Motion by Scott Kaufman, seconded by Jonas L. Smith, to approve the SWDAB Treasurer’s Report as presented. Motion passed 9-0.
- Fall Tournaments
- Cross Country
- Phil and Joe shared with the board an updated invoice from Voice of America on increased costs to host the District Cross Country Meet due to expiration of MOU with Lakota Schools. Costs will increase by around $2000. Noted that this does bring costs of both District Cross Country (VOA & Cedarville) meets in line with each other.
- Question was raised at potentially looking at raising the admission fee.
- Winter Tournament
- Basketball Brackets & Host Sites
- Scott and Phil presented an updated version of the brackets for Boys & Girls Basketball which included neutral sites and start times. Asked the board to review over the next couple of days to see if any changes or adjustments need to be made.
- Board reviewed the forthcoming tournament draw procedures which is included in the SWDAB basketball regulations. Each division will hold one virtual (or hybrid) draw for both North and South in each division.
- Board reviewed the number of “passes” that each division would be permitted based on regulations sent from the state and those will be included in the SWDAB basketball regulations.
- Girls Sectional Wrestling Assignment Proposal
- The proposal for how Girls Sectional Wrestling will be seeded was shared with the board. This includes teams (individuals) with 6 or less wrestlers being assigned geographically and teams with 7 or more (team), being seeded, then getting to choose their sectional location in order of seed.
- Concerns were raised about travel distance but ultimately, we will lean on the seeding committee to make best decision possible.
- Rules & Regulations
- Phil shared the updated SWDAB rules and regulations for Bowling, Basketball and Swimming.
- Motion by Andy Bixler, seconded by Tom Nerl, to approve the SWDAB rules and regulations as presented. Motion passed 9-0.
- Flat Fees
- The following flat fees were recommended for Winter Sports:
- Bowling - $600 (Sectional) & $1200 (District) per day
- Basketball - $900 per game
- Motion by Tom Nerl, seconded by Paul Stone, to approve the SWDAB Flat Rates for Winter as presented. Motion passed 9-0.
- Winter Tournament Managers
- Phil noted that we have two roles to fill – South Bowling Tournament Coordinator and Girls Wrestling Tournament Coordinator.
- Tom Nerl agreed to take the South Bowling Tournament Coordinator Position. Tim Cook will check with Scott Smith about the Girls Tournament Coordinator for Wrestling.
- New Business
- Friends of Athletics | Media Service Awards
- Event will take place on Sunday, March 9th at Xavier University with brunch at 11:00 AM
- Need more nominations. Currently we only have 1 for each.
- Administrators Breakfast at Wright State – board preferred Tuesday, April 22nd
- Scholarship Banquet – Dayton Marriott has Tuesday, June 24th available which will be the date
- State Board of Directors Representative - AA representative turn on the state board from southwest.
- Motion by Scott Kaufman, seconded by Jonas L. Smith to approve Doug Foote as the southwest nominee to the State Board of Directors. Motion passed 8-0 (Foote – abstained)
- OHSAA Update
- Andy and Paul reported that the boards last meeting was at State Football where they approved the new All-star regulation for Football.
- Work session is forthcoming to discuss potential expansion of cross country and track & field for the 2025-26 school years.
- DAB Update
- After a long drought, the DAB group did meet to discuss an issue with seeding and put in place a formal process when a sectional location has less than 4 total teams participating.
- Next Meeting (s)
- Tournament Managers Meetings – Wednesday, January 15th via Zoom
- Board Meeting – Tuesday, February 4th at 8:30 AM via Zoom
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Motion by Ashley Naff, seconded by Doug Foote to adjourn the meeting. Motion passed 9-0. Meeting adjourned at 6:16 pm.
Respectfully Submitted,
Phillip J. Poggi
Secretary